AMTA AL Chapter BOD Meeting Minutes

January 30, 2003, 3 PM CDT via Conf Call

The Board of Directors (BOD) met via teleconference (hosted by Genesis Conferencing). 

       Len Daley opened the meeting at 3:05 PM and Sharlie Kinsey took the roll and annotated anyone leaving or reentering.

       Attendees (voting members noted with *) were

o        President, Len Daley*

o        IPP, Government Relations, SW Regional Rep, Denise Walker (out at 3:55)

o        Secretary, Sharlie Kinsey*

o        Treasurer, Karl Crowe*

o        1st VP, Heather Harris* (out at 4:18)

o        2nd VP, Central Regional Rep, LaDonna Ward* (out at 3:15 in at 3:24)

o        Education, Julia Young Hayes

o        Newsletter, Linda Stolarczyk (out 4:15)

o        MERT, Robin Shafer (out at 4:13)

Not present

o        3rd VP, Shannon Federer*

o        Joe Bright, Historian

o        Public Relations, Marcia Martin

o        Membership, SE Regional Rep, Russell Wilson

o        Northern Regional Rep, Marc Ague

Special Guest

o        Mike Weeks, Lobbyist (In 3:33, out 3:42)

Meeting adjourned at 4:21

       Minutes of October 31, 2002 meeting included in the Alabama Kneads Newsletter and available on the website.  Accepted as posted.  Action BOD and Sharlie.

       Agenda accepted as presented and distributed with addition of Nominating Committee subject between Newsletter and Web Site.

       Secretary – repeat item - communication from AMTA Chapter Relations.  Personal Information such as Phone Numbers and Email addresses cannot be corrected by any means other than that member posting the change to their information.  BOD and Chairs with out of date information were notified and requested to update their profile with AMTA National. (This is an exerpt from the AMTA national website.  If a volunteer wishes to change their contact information on the Roster (such as city, phone or E-mail) the individual member must contact Member Services at 847-864-0123 or they can update their contact information on-line.)

       Treasury 1. Report: Checking $3,909.24, MM $14,012.  2. Merchant account arrangements for credit card payments for Annual Meetings, CEs at quarterly meetings and merchandise, at events and over the website. Costs associated with this action are $125 Set up fee, $800 equipment purchase, with $0.25/0.65 and 1.69% transaction fees.  During discussion lower cost programs were noted and the possibility of using the AMTA national program were raised.  It was moved, seconded, and agreed that this action should be taken by the treasurer using the most economic option available and in place by the newsletter deadline to facilitate registration for the annual meeting. – Action Karl.

       Membership Report Prof 184 (-1), Assc 173 (nc), Sassc 42 (-15), Schools 5, Total 404 (-16)   Action Russ    Discussion suggested more interaction with schools by the membership chair and committee to promote student awareness of AMTA membership benefits.  The Chapter also needs a Council of Schools representative to interact more with the Alabama Massage Schools.  Action Len and Russ

       Education Report – 1. Montgomery, 6 hrs – Massage For Special Needs Clients, Michael Regina-Whiteley, 7 people registered for this class so far. – Julia..  2. NCBTMB renewed provider status for AL Chapter for 2 years through 2004. 3. Education agenda for May Annual Convention will be complete for Mar 1 newsletter deadline.  Discussion centered on education options and presenters, and several possibilities were suggested for education committee action. -  Action Julia   

       MERT –No Report. Robin Schafer has stepped forward to assume MERT coordinator position for our chapter with support from Gayla.  We welcome Robin with deep gratitude for her past service to the chapter.  Training for MERT leadership and responders is being sought.  Action Robin

       Public Relations –No Report.. Marc Ague has volunteered to relieve Marcia at her request. Action Marc

       Government Relations – 1. Report: data gathering from Oregon and Washington Chapters and AMTA National on the Mandate for Payment to Massage Therapists is in progress.  This issue is the top GR priority for this year.  2. Lobbyist contract with Mike Weeks was renewed for $6,000. Mike called in and joined this meeting at 3:33 with current updates on the legislature and fielded questions from the BOD. - Action Denise/Karl/Len.

       Newsletter 1. Report – Fall Issue published and posted to website.  Deadline next issue Mar 1, 2003. Winter edition 12 pages. Printing sorting mailing cost $357.93, postage cost $124.08. Total cost $482.01 compared with $465.03 for the last issue.  Mailings with Graphics and Mailing have resulted in some cost savings but do require careful management of lead-time in the future.  2. Classified ads are being accepted for members/readers @$10 for up to inclusion in 4 issues unless withdrawn as sold. Ad also added to marketplace section on web site. Action Linda.

       Nominating Committee – Joe Bright, Becca Little, Linda Stolarczyk, and Shirley Bieling have been appointed as our 2003 Nominating Committee with the following charge:  to accept participation of any other chapter members interested in participating, to review, consider and propose candidates for 2nd and 3rd VPs, two At Large BOD Members Place 1, and Place 2, and HOD for 2004 in Nashville.  Nominees will be reviewed by the BOD via phone/email prior to insertion in the Spring Newsletter.  All interested and qualified volunteers are encouraged to volunteer for nomination.

       Web Site – 1.  Still need pictures for BOD and Committee pages (small head shots preferred, but we can crop you out of any photo submitted).  Need photos from Karl, Marc, Marcia, LaDonna, Shannon, Shirley, Robin and Joe Bright.  Any additional material welcome.  Treasury documentation requested and Karl will bring files to QM on Saturday. Action Len.

       T Shirts and Pins – No Report Action Shannon.

       Regional Representatives – No Reports.  President commended fine coordination provided by Regional Reps to support NMAW in October.  Action Denise, Russ, LaDonna, Marc

       HOD – Julia Young Hayes is the 2003 Richmond, VA Delegate.  Election in May for 2004 Nashville, TN Delegate Action Nominating Committee

       History – Robin Shafer related that our historian is interviewing past leaders for more information to update our History - Action Joe Bright

       AMTA AL Chapter Standing Rules – Two new drafts were presented to the BOD which approved the simpler version.  The draft standing rules will now be submitted to AMTA National for approval.  Given that approval or modification, they will be submitted to the membership in the spring newsletter and voted on as the first order of business at the annual meeting.  Action Len & Joe

       AMTA National Convention – 2003 Richmond VA, 2004 Nashville TN, 2005 Albuquerque NM. Action Len

       Agenda for Saturday’s Quarterly Chapter Meeting in Montgomery –   

10 AM Massage for Special Needs Clients 6 CE Hrs Academy of Healing Arts

NOON MEETING reports of above communicated to members in attendance,

Lunch served.

1:30 PM CE continues.

       Proposed dates and times for future Quarterly BOD teleconference or web meetings.

                        For Birmingham, May 3-5, 2003 AM – BOD May 1, 2003 – 3 PM

For Huntsville, Aug 2, 2003 QM – BOD July 31, 2003 – 3 PM

For Mobile, November 1, 2003 QM – BOD Oct 30, 2003 – 3 PM 

For Montgomery, February 7, 2004 QM – BOD Feb 5, 2004 – 3 PM

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